Overview of tools for personal management and productivity
Summary
- Summary of the different systems i am currently using to keep track of my work.
Details - Overview of tools for personal management
- Task management: Asana
- Inbox for simple notes: simplenote
- Personal calendar: Google calendar
- Instant messaging: Whatsapp
- Email: Gmail
- Personal knowlege Management: Obsidian
- Sync PKM to android phone: Syncthing
- Data sharing: dropbox and google drive
Details - Overview of tools for work productivity
- Task management: Redmine
- Notekeeping: Microsoft onenote
- Calendar: Microsoft outlook
- Instant message: Microsoft teams
- Email: Microsoft Microsoft Outlook
- Data sharing: Microsoft onedrive
Information incoming process
- Primary this is books, but could also include good conversations, websites, youtube videos
- Barbell Method of reading
- Initial read is just to get an overview
- Mark as read passages for processing
- Go back and reread marked passages
- Write primary ideas atomically (each idea gets its own note)
- Link those ideas with what we already know
- Anything to be implemented goes into task management list
Personal work planning process
- Hybrid of Getting things done, Kanban, and Agile
- Main principles:
- All work should be visible - All projects recorded in Asana
- Try to break down projects into smaller tasks
- Weekly review bring tasks planned for the week onto the board
- During the week try to move tasks across the columns from new -> waiting -> in progress -> completed
- Weekly review:
- go through all projects,
- move achievable tasks into the weekly board
- Monthly review:
- What went well? what didnt?
- Align with annual goals
- Annual review:
- What accomplished during the year?
- What goals for the coming year?
- Long term (decade) goals
Filing and categorizing
- Johnny decimal system
- index Index List
- JD system implemented across zettelkasten, dropbox, asana and google drive